Jubilee Christian Academy
Privacy Policy
How we collect, use, and protect information on jcakids.org — including our AI learning assistant, Mr. Spartan.
About This Policy
This Privacy Policy applies to the Jubilee Christian Academy website at jcakids.org and all tools and features available on it, including Mr. Spartan, our AI learning assistant. It explains what information we collect, how we use it, and how we protect it.
By using our website, you agree to the practices described in this Policy. If you do not agree, please do not use the website or its features.
Information We Collect
General Website Usage
When you visit jcakids.org, we may automatically collect basic technical information such as:
- Browser type and device type
- Pages visited and time spent on the site
- Referring website (how you found us)
This information is collected in aggregate and is not linked to any individual. We use it solely to understand how our website is being used and to improve it.
Contact Forms & Inquiries
If you submit a contact form, inquiry, or application through our website, we collect the information you provide — such as your name, email address, and phone number — solely to respond to your request. We do not add you to marketing lists or share this information with third parties.
Mr. Spartan — Our AI Learning Assistant
Mr. Spartan is an optional AI-powered assistant available on our website. Use is entirely voluntary — no account or login is required.
If you or your child chooses to interact with Mr. Spartan, we collect:
- The text of messages submitted to the assistant
- The responses generated by the assistant
- Session timestamps and basic usage logs
Conversation logs are retained for no longer than 12 months and are then permanently deleted. We do not collect your name, email, or any identifying information through Mr. Spartan unless you voluntarily include it in your message.
How We Use Your Information
We use the information we collect only for the following purposes:
- To operate and maintain the JCA website and Mr. Spartan
- To respond to inquiries, applications, and support requests
- To improve the quality and safety of Mr. Spartan's responses
- To monitor for misuse or safety concerns
- To fulfill our legal obligations
We will never use your information for advertising, behavioral profiling, or commercial purposes. We do not sell data to any third party.
Children's Privacy (COPPA)
Jubilee Christian Academy is a school. We are deeply committed to protecting the privacy of children, including those under the age of 13.
- Mr. Spartan does not require any registration, account creation, or personal information to use.
- We do not knowingly collect personally identifiable information from children under 13.
- Mr. Spartan is an optional tool — no student is required to use it for any class or assignment.
- Conversation data from minors is not stored beyond our standard 12-month retention period.
- Parents may request deletion of any conversation data involving their child at any time.
If you believe your child has submitted personal information through our website and you would like it removed, contact us at [email protected] and we will address it promptly.
AI Technology & Third Parties
Mr. Spartan is powered by ShepherdOS, a faith-based AI platform built for Christian schools by Mr. Alexander Lanclos, a teacher at JCA, through his company Oasis Media Group LLC. Conversations are processed through certified AI infrastructure under data protection agreements that prohibit the use of your data for any purpose beyond providing the service.
Our website also uses Cloudflare for security and performance. Cloudflare may process basic connection data as part of normal web operations.
We do not use third-party advertising networks, social media tracking pixels, or analytics platforms that share data with advertisers.
Your Rights
Whether you are a parent, guardian, or adult website visitor, you have the right to:
- Access — Request a copy of any personal information we hold about you or your child.
- Correction — Ask us to correct inaccurate information.
- Deletion — Request that we delete your information or your child's conversation data.
- Opt-Out — Simply stop using Mr. Spartan at any time. No action required.
To exercise any of these rights, contact us:
| [email protected] | |
| Phone | (850) 494-2477 |
| Address | 5910 N W St, Pensacola, FL 32505 |
We will respond to all requests within 10 business days.
Data Security
We take reasonable steps to protect the information we collect from unauthorized access, disclosure, or loss. Mr. Spartan conversations are transmitted over encrypted connections and stored securely. Access to stored data is restricted to authorized personnel only.
No system is 100% secure. If you have concerns about a specific interaction, please contact us directly.
Cookies
Our website may use basic cookies to support site functionality — for example, remembering your preferences or maintaining a session. We do not use advertising cookies or tracking cookies that follow you across other websites. You may disable cookies in your browser settings, though this may affect some website functionality.
Changes to This Policy
We may update this Privacy Policy from time to time. When we do, we will post the updated version at jcakids.org/privacy and update the effective date. For significant changes affecting how we handle children's data, we will provide notice through our normal school communication channels.
Contact Us
If you have any questions about this Privacy Policy or how we handle your information, we want to hear from you.
| School | Jubilee Christian Academy |
| [email protected] | |
| Phone | (850) 494-2477 |
| Address | 5910 N W St, Pensacola, FL 32505 |
| Website | jcakids.org |